Demo Every figure on this page is made up for the walkthrough. It is not real practice data, and nothing here is connected to Cliniko.

Dashboard

Where the practice sat at the end of the year.

Money in 1,043 payments
Money out 290 expenses
Profit Before tax
GST Refund owed to you

Set aside right now

Income tax on this year's profit
Medicare levy
GST owing
nil (refund)
Total to have put away
Sitting in Tax set-aside
Still short

Things worth a look

● 3 entries still need a category All from June. They will not land in the right place on the accountant's pack until they are sorted.
● Your GST refund has not been lodged Q4, April to June. $785 is owed back to you.
● 7 expenses have no receipt attached $1,284 between them. Worth finding before the accountant asks.
● No logbook has been kept You drove 940 km past the 5,000 km cap, so those trips are not being claimed at all. A 12 week logbook would pick them up.

Month by month

Money in Money out

Where your money is

Business account
$21,940
Tax set-aside

Biggest costs this year

Every entry. Tap a column to sort, tap a row to open it

Date▼ What it was▼ Category▼ Amount▼
The paperclip means a receipt is attached. Tap any row to see it, change the category, or add the receipt if it is missing.

Add a receipt

▤
Drop a photo or PDF here
Or photograph it on your phone into the practice folder and it gets picked up on its own.

What it read off the last one

Date
18 June 2026
Who from
Guild Insurance
Total
$1,180.00
GST included
$107.27
Category it picked
Professional indemnity
Filed as 180626_Guild-Insurance_$1180.00_indemnity.pdf, in Purchase Receipts, 2025-26, June.

Why this saves the most time

The date, the business, the total and the GST are read off the receipt, so the entry is already filled in before you touch it. The file is renamed and filed in the same folder structure every time, which is what makes it findable in three years when someone asks.

The year at a glance

A tick means the program found it in your books, not that you remembered to do it. The point is that nothing sits undone for eleven months and then turns into a weekend in July.

Every row here can be renamed, removed or added to. Anything the practice pays that is not listed can go on, and it will be looked for the same way.

Expenses with nothing attached

Seven entries, $1,284 between them. None are large enough to be a problem on their own. They are here so that none of them is a surprise in October.

DateWhat it wasCategoryAmount
14 Jun 2026OfficeworksStationery$86.40No receipt
02 Jun 2026Parking: MidlandMotor vehicle$24.00No receipt
21 May 2026Zoom subscriptionSoftware$31.90No receipt
08 May 2026AAPi workshop: trauma-informed practiceProfessional development$495.00No receipt
30 Apr 2026Australia PostStationery$18.65No receipt

GST for 2025-26

GST-free income (sessions)
Income with GST on it
GST you collected
GST you paid on purchases
Refund owed to you
Clinical sessions are GST-free, so you collect almost none but still claim it back on what you buy. That is why this practice sits in refund most quarters.

Income tax on the business

Profit
Income tax
Medicare levy
Total
Rates confirmed for 2025-26. The program will not put a number in front of you using last year's rates. Each new year it asks you to check them against the ATO first, and says so plainly until you have.

Quarter by quarter

QuarterPeriodGST collectedGST paidPositionStatus
Hours logged at home 620 Report writing, notes and admin
What that is worth 620 hours at 70c

The two ways of claiming it

Fixed rate, 70c an hour Using this

Covers home electricity, gas, internet, phone and stationery in one figure. You need a record of the actual hours, not an estimate.

Actual costs

Work out the business share of the real bills by floor area. More paperwork, and here it comes to less.

The 70c rate already includes your home internet and phone, so they are not claimed again anywhere else. The phone line in the expenses list is the practice line at the clinics, which is separate.

Your space and costs

Whole home
165 m²
The room you work in
12 m²
That is
7.3%
Yearly running costs
$4,800
Only fill this in if you want the actual costs method. On the fixed rate it is not needed, and the program will not ask you for it again.

The hours log

WhenHoursWhat for
Jun 202652Reports and notes
May 202648Reports and notes
Apr 202655Reports, NDIS paperwork
Mar 202651Reports and notes
Feb 202649Reports and notes
Work kilometres
What that is worth
Trips logged 268 Ocean Reef to Midland, mostly

The two ways of claiming it

Cents per kilometre Using this

88c a kilometre, and it stops at 5,000 km however far you drive. No receipts needed, but you must be able to show how you worked the kilometres out. That is what this log is.

Logbook

Claims the real running costs by business-use percentage. Needs 12 straight weeks of records, and then it is good for five years.

You drove more than the cap allows. Those kilometres are real and they were for work, but cents per kilometre cannot claim them. The logbook can, which is why it comes out about ahead here. Twelve straight weeks of records, once, and it covers five years. The program will not switch you across on its own, because without those twelve weeks the claim is not allowed.

The travel log

DateWhat it was forFromToKm
Home to your first clinic, and the last clinic home, are private travel. They are logged so the odometer still makes sense, but they are greyed out and left out of the claim. Ocean Reef to Midland between sessions does count, and at 39 km each way it is most of what you claim.

Places you drive to

NameWhereLocated?
HomeOcean Reef WAYes
Ocean Reef roomsOcean Reef WAYes
Midland roomsMidland WAYes
SupervisorSubiaco WAYes
Save a place once and the distance is worked out for you every time you pick it, so you are not measuring the same drive over and over. Home and the Ocean Reef rooms are two minutes apart, which is exactly why that leg is not worth claiming.

Your cars

NameRegoUsual car
TeslaAJR13Yes
The 5,000 km cap is per car, so if a second one ever gets used for the practice it is worth having it in here.

Instant write-off threshold, 2025-26

$20,000 Per item, not per year, and on the cost before GST
Confirmed against the ATO for this year. Until you tick that off, the program shows a CHECK ME badge here rather than assuming last year's threshold still stands.

Claimed this year

Two items, both written off in full
Nothing is being spread over several years, so there is no depreciation schedule for the accountant to unpick.

The asset register

WhatBoughtPaidCost ex GSTBusiness useClaimedMethod
Anything over the threshold gets spread out instead, and the program works out how much lands in each year so you are not guessing.

The end-of-year pack

One spreadsheet, one folder of receipts. This is the thing you email your accountant on the first of July instead of a shoebox.

1SummaryIncome, expenses, profit, and the tax position
2IncomeEvery payment, with what was GST-free and what was not
3Expenses by categoryTotalled the way the tax return asks for them
4GST and BASG1, G3 and G4 for all four quarters
5Motor vehicleThe travel log, the kilometres, and the cap that applied
6Working from homeThe hours log and the rate behind it
7Assets and write-offsWhat was bought, and what was claimed on each
8Every entryThe lot, in date order, so nothing has to be taken on trust
No client names anywhere in it. Payments come across as a date, an amount and an invoice number. Cliniko keeps the health record, this keeps the money, and they never mix.
Income
Expenses
Profit

Expenses the way the accountant wants them

CategoryTotalGST claimedNotes

What it found

● 3 entries have no category They will land in the wrong place on the accountant's pack. Tap to open them.
● Two payments on 12 March look like the same one twice Both $230.00, both against the same invoice reference. It might be genuine, because two sessions in a week happens, so this is never fixed for you.
● No logbook for the car Cents per kilometre is being used, which is allowed, but you are 940 km past the cap, so real work travel is going unclaimed.
✓ No impossible dates Nothing dated in the wrong financial year, and nothing in the future.
✓ Every month has income in it A month with nothing in it usually means an import did not finish.
✓ Home to clinic travel is being left out of the claim That is the most common way a car claim gets overstated.
Duplicates are never fixed automatically. Deleting a real payment is worse than leaving a duplicate in, so the program shows you both and lets you decide.

The practice

Trading as
A-J Rose Psychology
Structure
Sole trader
Registered for GST
Yes
Books start from
1 July 2025
Clinic sites
Midland and Ocean Reef

Connected

Cliniko
On
Tyro
On
Receipt reading
On
Square
Not set
Stripe
Not set
Keys are never stored in your books. They sit in a separate file beside the program, so a backup you put in OneDrive can never contain one.

Rates you confirmed for this year

Cents per kilometre
88c  Checked
Working from home, per hour
70c  Checked
Instant write-off threshold
$20,000  Checked
Income tax rates
2025-26  Checked
Every new financial year these go back to unchecked. Until you confirm them against the ATO, the program shows a CHECK ME badge rather than quietly carrying last year's numbers forward. It would rather say nothing than say something wrong.